CONTMAN Sp. z o.o. as the key Kofax business partner in Poland, holds the manufacturer’s certification in the area of sales, integrations and support of Kofax solutions (within Kofax Transformation Modules family).

Kofax for invoices solution is an advanced system serving data processing and acquisition from incoming invoices. Kofax for Invoices is fully integrated with CONTMAN DIRECTOR system and especially with CONTMAN Archive and CONTMAN Workflow modules.

Scanned invoices, after proper processing and extraction of key information are archived in the system and initiate appropriate instances of service processes and acceptation of incoming invoices.

The use of Kofax for invoices solution ensures significant reduction of time devoted to acquisition (manual introduction) of data from invoices, thus enabling the accounting personnel the following:

• avoiding the penalties for late payments,
• detection of inconsistencies and errors in accounting positions,
• improved analysis of accounting data.

Secure storage in digital form ensures instant accessibility and enables achieving the highest work performance. Thanks to the use of Kofax for invoices, the following benefits are available:

• incoming invoices are safely stored in digital form,
• authorized employees can instantly access the invoice image and the data retrieved from the invoice,
• invoices are not being lost, they do not land in inappropriate places, they do not remain in users’ mailboxes,
• in case of audit or legal conduct, archived invoices can be downloaded from archive in a few seconds, what is not possible with paper documents, where retrieving of documents take long and is prone to errors (lost documents, documents placed in wrong file, etc.).

Integration of Kofax for Invoices system with CONTMAN DIRECTOR system, ERP class systems and GL systems enables achieving the following benefits:

• it is possible to compare invoice items with purchase register and inventory information. Invoices with discrepancies are processed in separate, defined way,
• sending of invoices with related describing information to selected authorizing personnel, according to a invoice authorization process, defined in CONTMAN Workflow,
• automatic definition of invoice payment schedule, based on the rules maximizing the use of discounts in cash flow and payments due dates for suppliers.