In this article

Archive, workflow, signatures, HR and scanning. We designed and wrote each of these products ourselves, on proven open standards and components. Together they form a document management system in which a document never has to travel between programs from different vendors. Five products, one account, one partner.

Five products that work together from day one

  • CONTMAN Archive - document archive. A digital document archive your company sets up its own way: your own document types and descriptions, search by description and by file content, versions, a full history and access for authorised people only.
  • CONTMAN Workflow - document workflow. Document workflow software for approvals, branches and signatures, with deadlines in working days, automatic steps and forms for people outside the company.
  • CONTMAN Sign - electronic signatures and seals. Advanced, qualified and biometric signatures and the company seal, applied as a workflow step, with a verification report for every signature.
  • CONTMAN HR - digital employee files. Digital personnel files in parts A to E, numbered in date order, many employers in one group and file export in the Polish government's mc.gov.pl standard.
  • CONTMAN Mobile - document scanning with a phone. A phone photo of a document looks like a scan and goes straight to the archive, even if the signal only comes back a little later.

The family is completed by CONTMAN DP - document processing. The archive reads file content in the background and recognises the text of scans, while workflows create documents from Word templates and exchange data with your company's systems.

One document management system instead of five to stitch together

A document photographed with CONTMAN Mobile is in CONTMAN Archive straight away. Once its file arrives, its workflow in CONTMAN Workflow starts by itself, and the board signs the document in CONTMAN Sign, as a step of that same workflow. If it is an HR document, the photo becomes its file in the right part of the employee's file in CONTMAN HR.

There are no exports, imports or integrations between systems from different vendors. Everything happens in one ecosystem:

  • One account, the same in the browser and in the CONTMAN Mobile app on your phone.
  • Access by role and by document type, with every creation, change, opening, download and signature recorded in the document's history.
  • Employee files are part of the archive, so permissions, retention periods and search work in them exactly as everywhere else.

Full control over the code

All our products are made at CONTMAN: we design and write them ourselves. When you need a change, you do not wait for a foreign vendor to put it on its roadmap some day. We decide how the products develop, together with you.

How to prepare such a change in your company well is the subject of our post on the benefits of pre-implementation analysis.

Full control over the price

You do not pay for third-party licences bolted on along the way. We set our prices ourselves, so we can fit them to the size and needs of your company.

Security across the whole ecosystem

  • CONTMAN stores data marked as sensitive and the files of selected document categories encrypted. In a copy of the database taken without your installation's keys, that data cannot be read.
  • Changes to permissions and configuration require you to confirm your identity again.
  • The permissions log shows who changed what and when, and its history cannot be edited.

Experience that backs it up

26 years in banking, leasing and insurance are our proof that we can do it where there is no room for experiments. See the companies that trust CONTMAN.

Would you like to see how this ecosystem handles your company's documents? Book a demo of CONTMAN products, and we will show them on examples from your everyday work.