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CONTMAN AI · Data enrichment

Your document archive
as a knowledge base.

CONTMAN AI uses artificial intelligence to analyse paper and digital documents: it reads their content, catches classification errors, fills in missing information and points out data that needs protection or is no longer needed.

Book a demoSee how it works
Illustration: archive documents pass through AI analysis and come back described and sorted into categories

Reading documents

Scan, PDF or e-mail:
ready for analysis.

CONTMAN AI takes in documents from many sources: scans, PDF files, electronic documents and e-mail messages. Text recognition (OCR) and AI models read their content, including documents that were scanned or saved in a difficult format.

  • Paper and digital documents in one process
  • Duplicates removed, formats made uniform
  • The meaning of words read in context
Illustration: a scan, a PDF file and an e-mail message turn into recognised text

Analysis and categorisation

Every document
in the right category.

The system checks whether documents are assigned to the right categories and indexes, and points out classifications that are wrong, incomplete or contradictory, so they can be corrected and made consistent. It works with the categories your company already has, or creates new ones that fit its needs.

  • Classification errors caught automatically
  • Gaps in document descriptions pointed out
  • Your company's own category scheme, or a new one
Illustration: documents assigned to categories, one of them marked as misclassified

Data enrichment

Key data
drawn from the text.

CONTMAN AI extracts the information that matters from documents: names of companies and people, dates and places, financial data and industry terms. It fills in missing data, such as the dates documents are valid until, and passes it on to your business systems.

  • A summary of a contract's key clauses
  • Data in order for your ERP, CRM and archive
  • Deployed in one department or across the company
Illustration: fields extracted from a document, with a company name, a date and an amount

Resource optimisation

Fewer redundant files,
more order.

The system points out documents that are redundant or out of date, documents that can be anonymised or deleted, and data that needs protection, for example under the GDPR. This lightens the load on IT systems, lowers archiving costs and helps you keep to data retention rules.

  • Sensitive data easier to find and anonymise
  • Documents past their retention period pointed out
  • Less manual processing and paper storage

Questions and answers

What is CONTMAN AI?
An AI-based system that analyses paper and digital documents: it reads their content, checks their classification, fills in missing data and points out documents that are redundant or need protection.
Which documents does CONTMAN AI read?
Scans, PDF files, electronic documents and e-mail messages. Text recognition (OCR) and AI models also read documents that were scanned or saved in a difficult format.
Does CONTMAN AI help protect data?
Yes. It points out data that needs protection, for example under the GDPR, and documents that can be anonymised or deleted, and helps you keep to data retention rules.
How is CONTMAN AI different from the AI assistant in CONTMAN Archive?
The AI assistant in CONTMAN Archive answers questions about documents within a person's permissions and changes nothing. CONTMAN AI is a separate system: it analyses document collections, puts their classification in order and extracts data from them.

Demo

See data enrichment
in action.

We will show you how the system reads documents, points out errors in their classification and extracts their key data.

Book a demoExplore CONTMAN DP