Solutions · Leasing
A leasing company works with agreements, applications, legal annexes and accounting documents. CONTMAN carries the application through the decision and the signature to the archive, and creates the end-of-lease documents from templates.
Documents
Leasing companies handle a great many documents, and every agreement brings a schedule, a policy and annexes with it. Keeping them in order sets the pace of customer service.
Processes
The workflow starts by itself when the application reaches the archive, routes it by amount and gives the task to a named person or a team queue. Each step's deadline counts in working days, by the company's calendar.
Employees sign the agreement and the annex with an advanced or qualified signature, with no card reader, and an automatic step applies the company seal. The signed document stays in the archive as a new version of the file.
A person with no account in the archive, such as the supplier of the leased asset, fills in the step's form through a link in an e-mail. Scans of customer documents become searchable, because the archive recognises their text.
The workflow fills a Word template with the process data and saves the buy-out or return document as a PDF ready to sign. Photograph the return protocol with a phone, and the file reaches the archive, even once the signal comes back.
CONTMAN Sign · Signatures and seals
The annex is approved first, then signed by the people named in the signature step, one after another. The process view and its history show who took each decision, and when.
Products
Document archive
Agreements, annexes and policies in categories with description fields; share an agreement with a partner by a link with an expiry date.
Document workflow
Application, decisions and deadlines in working days; a form for a person outside the company through a link.
Signatures and seals
Employees' advanced and qualified signatures and the company seal, with a verification report.
Data enrichment
Puts the agreement archive in order: points out wrong, incomplete or contradictory classifications and fills in missing information such as documents' validity dates.
Batch scanning and processing
Batch scanning of agreements and annexes: each scan cleaned up, its text recognised, the document described and sent to the archive.
Mobile app
A phone photo of a document straight to the archive, in the right place, even with no signal.
Clients
Demo
In the demo we will follow a lease from the application through the decision and the signed annex to the archive.
